To fulfil our contractual obligations
The purposes of the data processing result from the implementation of pre-contractual measures, which precede a contractually regulated business relationship and in the fulfilment of the obligations under contract.
If you conclude a contract with us using a digital signature (Adobe E-Signature), we process your data in relation to this context (in particular email address, IP address, times at which you processed the respective contract document). There is also the option of signing certain contracts with a so-called qualified electronic signature. In this case, we process your signature in addition to the data mentioned. This data is accessible to everyone involved in the approval and signing of the contract.
To comply with our legal obligation
The purposes of data processing arise in individual cases from legal requirements. These legal obligations include, for example, the fulfilment of record keeping and the identification of obligations, e.g. in the framework of money laundering regulations, tax control and reporting obligations and data processing in the case of enquiries from authorities.
To fulfil our legitimate interests
It may be necessary to process the personal data you have provided beyond the actual performance of the contract. The legitimate interests here are in particular the selection of suitable business partners, the conduct of evaluation of companies, the processing of contact details of contact persons, the assignment of work results to individual business partners, the recording of business transactions and negotiating with contact persons who are not or will not be direct business partners. Other legitimate interests include the invitation to events, the assertion of legal claims and avoidance of legal disadvantages (e.g. in the event of bankruptcy), legitimacy checks (e.g. credit providers and disposal companies), defence against liability claims, the avoidance of legal risks and economic disadvantages, detection and processing of potentially harmful Emails, access or access controls, clarification of possible compliance violations, prevention of criminal offenses, the regulation of damage resulting from the business relationship, the efficient and fast digital processing of the contract signature, the corresponding capturing of the signature process for verification purposes as well as the validity check of the qualified electronic signature and other internal administrative purposes.
When concluding a contract, we might use the data of credit agencies to verify creditworthiness. The credit agencies store data that you receive, for example, from banks or companies. This data includes: surname, first name, date of birth, address and information on payment behaviour. You can obtain information about the data that credit agencies have available about you directly from the respective credit agencies.
If you visit any of our sites in the course of fulfilling our contractual relationship with your business, you will on arrival be asked to sign in at the entrance with your name, company name, time of arrival and be issued with a visitor pass which you will be required to wear visibly throughout your visit and then return to reception when leaving. The processing of your data takes place for the purpose of safety and security and the legal basis is our legitimate interest in these. Your data will in this case be retained for 12 months.